Human Resources Administration Assistant

International Rescue Committee

Requisition ID: req22783

Job Title: Human Resources Administration Assistant

Sector: Administrative/General Office

Employment Category: Fixed Term

Employment Type: Part-Time

Open to Expatriates: No

Location: Phoenix, AZ USA

Job Description

Human Resources –

Support new hire processing/administrative set up to help ensure a smooth and efficient onboarding process

Receive and track staff vacation and sick leave requests and create quarterly balance reports

Maintain physical personnel files and ensure all Federal and State employment notices are posted

Maintain digital files and documents

Track employee birthdays and anniversaries and prepare certificates and announcements

Track fingerprint clearance cards and other HR related items

Comply with all IRC policies, procedures, and protocols including adherence to the IRC Way and Child Safeguarding

Assist with other HR administrative tasks and projects as needed

Office Administration –

Maintain inventory of office supplies, keeping mailroom supplies stocked, notify Administration Specialist of reorder needs

Mailroom: keep supplies stocked and organized, straighten as needed, keep mailboxes up to date, check and sort mail, empty trash as needed

Other administrative tasks and projects as needed


Work Experience:
At least two years relevant work experience with office administration, human resources, or other related field, preferred

Digital skills proficiency with an emphasis on Microsoft Office applications (Word, Excel, Teams, Outlook.) Proven experience in web-based data entry systems with both data extraction and design, preferred.

Proficiency in written and spoken English, bilingual ability preferred in Swahili, Kinyarwanda, Arabic, French, or other refugee/immigrant language used in Arizona. Cross-cultural understanding and strong communication skills, both written and oral.

Highly organized self-starter with proven success prioritizing multiple tasks, making critical decisions, and delivering results in a fast-paced environment with tight deadlines.

Strong attention to detail with the ability to prioritize and manage time effectively.

Flexibility with demonstrated ability to maintain responsibility for multiple tasks in the context of a diverse, fast-paced work environment.

Strategic, creative problem solver capable of working well independently and as part of a team.

Must have a valid driver’s license, active personal auto insurance, and access to reliable transportation.

In accordance with Arizona law, must possess or be eligible to receive a fingerprint clearance card.

Working Environment:
Combination of standard office work environment and remote work

Ability to safely lift 30 pounds

Benefits: We offer our employees phenomenal benefits such as paid parental leave, generous time off, and excellent medical, dental, and vision options.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of being fully vaccinated against COVID-19 in order to be considered for this position. (A minimum of two weeks since last dose.)

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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