Logistics Coordinator

The Big Picture:

Howden, a Chart Industries Company, is a global leader in air and gas handling products, services and solutions. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

Howden Middle East, based in Dubai, United Arab Emirates (UAE) is currently looking for an experienced Logistics Coordinator to manage day-to-day logistics functions, liaising with approved vendors and logistics service providers. This role will be responsible for receiving and reviewing quotes, negotiating of price, lead-time, shipping & payment conditions through project execution and support customer, proposals, sales, service and other business units.

What needs to be done?

• Completion of vendor approval process and maintain approved vendor list.
• Review of order confirmation from Howden & Non-Howden suppliers, issue order confirmation to customers, monitor readiness of material with suppliers, receive shipping documents, preparation of shipping documents in line with customer order, shipping conditions (Incoterms 2020), issue draft shipping documents to customer, obtain approval, communicate with Suppliers, Customers & nominated forwarders to arrange collection of cargo on a timely manner.
• Preparation of documents related to import/export (inbound & outbound) shipments (Invoice, delivery/packing note, customs delivery advice, issue instructions for Airway Bill, Bill of Lading, Certificate of Origin from Chamber of Commerce, attestation of documents from Chamber of Commerce, consulate/embassy etc.
• Reconcile supplier invoice, coordinate with Finance to complete invoicing against customer/sales order.
• Plan and coordinate with suppliers for ‘On Time Delivery’, review, plan and schedule monthly sales forecast & order execution, review of OTD and apply measures to improve OTD etc.
• Preparation of draft documents for Documentary Credit/Letter of Credit (UCP600), CAD (URC 522), review of LC SWIFT, preparation of LC/CAD related documents, presentation of documents with bank, communicate with applicant and bank, handle LC discrepancy notification.
• Coordinate with Aftermarket (AFM) proposal, sales & service team as well as other business units.
• Coordinate with customer/agent/end user for post order concerns such as expediting order execution, material discrepancy, warrantee issues etc.
• Ensure adherence to company environmental, health and safety standards in compliance with company policies to ensure a safe working environment and the minimization of environmental impact.

What do you need to bring?

• A strong commercial mind-set and experience within the Supply Chain functions.
• Degree in Supply Chain Management /Logistics or a related field.
• Advanced MS Excel, word, PowerPoint, ERP.
• Hands-on experience in day-to-day functions of post sales, procurement, and logistics processes.
• Proactive hands-on attitude combined with customer-oriented mindset and sense of responsibility.
• Ability to organize, prioritize and manage multiple tasks simultaneously.
• Ability to negotiate with logistics service providers.
• Excellent problem solving ability.
• Proven experience in handling multiple activities such as procurement, logistics and internal sales functions.
• Market & customer knowledge in GCC-MENA region in terms of customs/logistics procedure.
• Good communication skills at all levels, written and verbal.
• Ability to work under pressure and to meet tight deadlines.

What will you get in return?

You will have the opportunity to work for a global engineering organization in a challenging and dynamic role with great development opportunities. We offer a competitive salary along with a great benefits package.

About us:

Worldwide business – Liaise with our colleagues in 27 countries.

We offer global and local opportunities– 6000 employees and world leading engineers, who create cutting edge developments – You will be a part of over 160 years of innovation and development that continues today with our digital solutions. At Howden, we have a strong corporate identity and purpose – You will be a member of our team, shaping the future of the world and tackling some of the most pressing issues facing the planet.

Our products and organisation are Revolving Around You – Our culture promotes individual development to enhance our most important asset – our people.

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