Admin & Human Resources Assistant

Administration of HRIS (PaySpace):

– Ensure that all personnel records in the HRIS software (Payspace) are updated in a timely manner.

– Add new reocrds for new employees and ensure that all the information are reflected correctly.

 

Recruitment: 

– Ensure end to end recruitment cycle including advertising, longlisting, scheduling interviews, attending interview and extending job offers.

– Ensure Interview notes are collected and filed correctly.

– Ensure all applicants will receive feedback on their application using the SuccessFactor HRIS.

 

Payroll: 

– Responsible for generating payroll reports on a monthly basis and ensure that all payment variables are correctly calculated.

– Identify gaps, issues, incorrect information on the payroll reports and report them immediately to the techincal referent.

– Liaise with Finance department to ensure that salaries are properly handled and transferred in a timely manner.

– Responsible for collecting and enforcing timesheets for the mission.

– Ensure the payslips are signed and archived after processing of payroll. Onboarding & Offboarding:

– Collect relevant information, IDs and update relevant databases for new employees.

– Provide induction and onboarding to the new employees.

– Liaise with relevant departments to ensure new employees are properly trained and onboarded.

– Provide Code of Conduct and relevant trainings to new employees.

– Prepare Employment Contracts, amendments and extensions

– Follow up and maintian a calendar for probationary period appraisals and liaise with relevant managers.

– Prepare termination and notice letters for departing employees.

 

Filing & Archive: 

– Responsible for maintaining and archiving all HR files including soft and hard copies.

– Ensure the HR filing systems are properly maintained and updated at all times.

 

Administration: 

– Collect IDs and all relevant information from staff members to liaise for relevant access letters.

– Prepare and issue IDs for new staff members

• Bachelor Degree in Business Administration or Business Management with a focus on Human Resources.
• At least 2 years of experience at the same capacity preferrably with an International NGO or in a humanitarian setting. 
• Previous experience with using HRIS software is highly desirable. 
• Excellent coordination and organization skills are mandatory. 
• Very good command of languages (Kurdish, Arabic and English) are required. 

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