Admin Officer/ Erbil

Blumont is a global organization working with communities around the world to help people overcome challenges and create a foundation for progress. Our vision is a world where a community’s future is not determined by its circumstances, but by the aspirations of its people.

Whether delivering lifesaving humanitarian assistance, building the infrastructure that stabilizes communities, or creating economic opportunities for individuals and businesses, Blumont teams are committed to making a positive difference in peoples’ lives.

ROLE SUMMARY:

The Admin Officer is a member of the Operation Team at the Blumont Erbil Office. The Admin Officer will be responsible for ensuring that all Administration procedures and policies are in place and managing Proper office management daily. Responsible for applications and renewals of licenses with the relevant government authorities. Process leases for the office and follow up on renewal and termination of the leases. Ensure repairs and maintenance services for the office are managed well. Ensure all payments of utility bills for office and guest houses; water, electricity, and security are processed on time.

• The role reports to the Deputy Country Director- Operations

KEY AREAS OF ACCOUNTABILITY

The main responsibilities for this position are below: 

• Booking and updating flight schedules of staff between Erbil and other airports and vice-versa.
• When the necessary booking of hotel accommodation for national and international staff.
• When necessary, assist the logistics team in booking conference rooms. for workshops and other activities of the program.
• Manages and operates the central switchboard and visitors’ attendance.
• Organizes and prepares all travel arrangements: hotel, and airplane ticket bookings and other mission needs for staff.
• Receives and dispatches all office communication and distributes incoming information.
• Filing and archiving for administration purposes.
• Drafts and processes standard and administrative correspondence; photocopies, scans, and collates documents as requested.
• Translates and interprets, as appropriate.
• Assists in the preparation of meetings. Manages the meeting/conference room bookings.
• Maintains an overview of expatriate staff’s visa and residence permit situation and makes necessary follow-ups.
• Assists in managing administration and finance operational tasks, as appropriate.
• Manage all lease agreements and track all agreements accordingly.
• Manage cleaners and drivers.
• Managing the Blumont reception.
• Manage facilities in the Blumont office.
• Support other admin staff in different locations.

Behaviors (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Blumont values.
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• Set ambitious and challenging goals for the operations team take responsibility for their personal development and encourage them to do the same.
• widely shares the personal vision for Blumont, and engages and motivates others.
• future-orientated thinks strategically and on a global scale.

Collaboration:

• Build and maintain effective relationships, with the Erbil and Field team, other colleagues, and external partners.

Creativity:

• Develop and encourage new and innovative solutions.
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates the highest levels of integrity.

Required Skills & Qualifications:

• Bachelor’s degree in administration, Engineering, or other related
• Up to one year of relevant work experience, including experience with a Company or international NGO managing an office or program.
• Experience with Logistics and Admin in an insecure environment.
• Knowledge of basic operating procedures in high-risk environments.
• Strong communication skills: English, Kurdish & and Arabic require spoken and written.
• Strong analytical capacity

EXPECTATIONS:

This is a short-term contract.

The selected individual is expected to carry out duties in accordance with Blumont’s values and policies, including the Code of Business Ethics and Conduct and Communications policy.

Interested candidates are required to visit Blumont’s career page through www.blumont.org and submit your application no later than 24 August 2025.

Blumont is an equal-opportunity employer, values diversity in its workforce and continually strives to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Due to the large volume of applications we receive, we are unable to respond to all applicants, therefore, only shortlisted candidates will be contacted. 
Blumont will review the applications on rolling basis and may close the advertisement before the deadline if the ideal candidate was found. One or more similar/different positions maybe filled in this recruitment activity depending on the applicants’ qualifications.
Blumont’s selection process will include rigorous background checks and all team members will be expected to carry out their duties in accordance with our core values, anti-harassment policy and PSEA policies.