Human Resources and Admin Assistant

HR and Admin Assistant

Diyala

 

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. 

DRC is Denmark’s largest NGO. We are a leading international NGO – one of the few with specific expertise in forced displacement. In 40 countries across the world, our 7,500 employees work to protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country and now operates in Basra, Baqubah, Jalawla, Gatoon, Baghdad, Muqdadiya, Balad, Aziz Balad, Samarra, Mosul, Duhok, Telafar, Baa’j, Sinjar, and Erbil.

 

Find more about DRC operations in Iraq here: Iraq | DRC Danish Refugee Council

 

Overall purpose of the role: Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance, timesheets tracking and smooth administration function to run the office.

Responsibilities:

Human Resources:

• Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
• Ensure that leave, recruitment, and training trackers are updated on a regular basis.
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
• Assist in communicating with interview candidates and scheduling for tests and interviews.
• Prepare employee contracts.
• Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
• Assist managers and staff on effective performance management and administer the collation of performance management documentation.
• Ensure new staff receive an appropriate orientation and induction.
• Ensure clearance and debriefing is carried out for exiting staff.
• Support staff development activities including promoting the DRC Learning Catalogue.

 

Administration

• Maintain and update lease agreements and coordinate lease renewals for office space, guesthouses, and other rented spaces.
• Serve as the point of contact for landlords.
• Coordinate the handover of leased properties and ensure that any security deposits are refunded on time.
• Ensure overall efficiency by managing the administration function.
• Ensure that the office and guesthouse stocks and supplies are in place and that they are being used. All supplies record are maintain up to date.
• Ensure that all utility payments are made on time.
• Organize meetings for the senior management team and provide other administrative support as needed.
• Monitoring staff ID and ensuring that all employees receive their ID on time.
•  Staff’s monthly credit card (Asia Cell) recharges on time]

 

 Experience and technical competencies: 

•  Minimum 1 year’s relevant work experience in similar field
• Advanced English proficiency
• Fluency in local language

 

 

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

 

WE OFFER

• Contract Length: 6 Months
• Salary Band: I
• Start Date: 1-April-2024
• Comprehensive health insurance for staff, spouse, and up to two children under 18.
• Personal Accident insurance coverage in the event of work-related accidents during working hours.
• Psychosocial support for staff and family members.
• Learning & Development opportunities for professional growth.
   

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff.

 

Closing date for applications: [10-March-2024]

 

Diversity & Inclusion:  DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.

 

 

 

If you have questions or are facing problems with the online application process, please visit Support for jobseekers | DRC Danish Refugee Council

 

For further information about the Danish Refugee Council, please consult our website Professional | DRC Danish Refugee Council