Project Support Officer

Job Description:

Parsons is looking for an amazingly talented Project Support Officer to join our team to work on Mega Project in UAE / KSA

What You’ll Be Doing:

Recruitment Workflow and Coordination:

• Develop and publish a structured workflow for coordination between the project team and the recruitment team.
• Share the list of required positions with the recruitment team via the Recruiters Tracker to ensure clear communication.
• Collect and compile detailed job descriptions for each position to align with project objectives.

Candidate Evaluation and Interviews:

• Conduct initial reviews of CVs alongside the Operation & Delivery Director to ensure candidates meet project requirements.
• Coordinate and arrange internal interviews between department heads and candidates.
• Schedule and facilitate external interviews between candidates and the client.
• Follow up with the client for interview feedback, approval decisions, and assigning Level & Class for candidates who pass interviews.
• Organize and manage interviews involving the client, PMC, and Lead Design Consultant.

Workshops and Collaboration:

• Prepare and present agendas for workshops and meetings, ensuring clear and effective communication with stakeholders.

Saudization and Internships:

• Monitor and ensure compliance with Saudization targets and oversee the internship program to align with national requirements and project goals.

Onboarding and Offboarding:

• Ensure timely submission of prior application Forms (PAFs) for new joiners and leavers on the day of their onboarding or departure.
• Send onboarding letters to Document Controllers on the same day candidates join the project to ensure smooth integration

Timesheet and Financial Forecasting:

• Prepare and submit accurate monthly timesheet records for (Client) and forecasts for IPA certificates, including projected joiners.

What Required Skills You’ll Bring:

• A proactive approach to identifying inefficiencies in workflows and implementing strategies to enhance productivity and performance.
• Ability to coordinate multiple workflows, manage timelines, and ensure timely delivery of tasks.
• Experience in reviewing CVs, coordinating interviews, and collaborating with recruitment teams to fill project roles efficiently.
• Excellent verbal and written communication skills to liaise with internal teams, clients, and external stakeholders.
• Proficiency in analyzing job descriptions, matching candidate profiles, and preparing detailed reports for decision-making.
• Ability to manage complex recruitment and onboarding processes while ensuring alignment with project objectives.
• Experience in preparing and submitting PAFs, onboarding letters, timesheets, and financial forecasts.
• Ability to anticipate and address challenges related to recruitment, onboarding, and workforce planning proactively.
• Familiarity with Microsoft Office Suite, Power BI, and other relevant tools to maintain trackers, create reports, and analyze data.
• Understanding of Saudization policies and local labor laws to ensure compliance and successful implementation of hiring strategies.
• A meticulous approach to ensure accuracy in financial forecasts, documentation, and project alignment.

Desired Qualification:

• Bachelor’s degree in Engineering or Business Administration, Human Resources, Project Management, or a related field is mandatory.
• Experience in project-based environments such as construction, engineering, or infrastructure.

Certifications (Optional but Preferred):

• Professional certifications like PMP (Project Management Professional), SHRM (Society for Human Resource Management), or CIPD (Chartered Institute of Personnel Development) are desirable.
• A minimum of 8 years of experience in:
• Workforce management, recruitment coordination, or HR operations.
• Direct involvement with client-facing roles and managing workflows.
• At least 3-5 years of experience in leadership roles or managing teams in similar industries.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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