Project Planner, International Graphics

The Project Coordinator manages pre-production and production deliverables for International markets for assigned brands. He/she works closely with (Senior) Production Artists and Manager, International Graphics to ensure mechanical artwork and deliverables are met.

Specifically, this position will:
Copy & Translation Coordination

• Conduct preliminary review of US Final Copy documents in conjunction with Production Turnovers (PTOs) to identify potential challenges for International layout.
• Coordinate and track consolidated translation requests for assigned brands.
• Communicate availability of new translations to Production Artists.
• Maintain updated multi-language master copy templates for assigned brands, ensuring consistency of translations and organization of server.
• Review third party monthly invoices for accuracy of translation service charges and elevate discrepancies or approval status to Manager.

Preparation & Coordination of Assets

• Maintain International Artwork Tracker daily for assigned brands.
• Assign and monitor workload to (Senior) Production Artists to ensure projects remain on time, redistributing project assignments as necessary.
• Track/oversee progress of projects for assigned brands and communicate with internal team and cross-functional teams to ensure deadlines are met.
• Anticipate and communicate potential risks to on-time artwork release to Manager, International Graphics and cross-functional partners.
• Perform all necessary project management and status tracking tasks for assigned special projects (eg – Change Management).
• Create whiteboards of large cross-category programs.
• Assist Manager in creating/updating one sheets, guides and training materials.

International Mechanical Layout, Routing & Release

• As situations require (eg – peak workload times), flex in to leverage knowledge in art production/print process to support decision-making and execute International design while maintaining original design integrity and intent.
• Support the development of print-ready mechanicals for assigned brands based on supplied assets (US mechanical, multi-language copy, codes, specifications, etc.) to IBM expectations.
• Route and update mechanicals as necessary to adhere to all Legal, Regulatory, Packaging and Language requirements.
• Create and maintain Arabic request templates in Adobe Illustrator as necessary.
• Prepare and release approved mechanical files and corresponding images to vendors within 5-7 business days of US mechanical release.
• Implement Change Management requests for assigned brands.

Qualifications

• 2-5 years mechanical, technical or production design experience
• Microsoft Excel, Word, PowerPoint
• Knowledge of Adobe Creative Suite, primarily Illustrator a plus
• Knowledge of art production, pre-press and printing process a plus
• Foreign languages a plus
• Flexibility in dealing with and adapting to change
• Detail-oriented, well-organized and able to thrive in a deadline driven environment
• Problem-solving skills and project management competence
• Ability to build strong partnerships across functions and work successfully in a team environment

Degree required or equivalent experience

An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, pregnancy, genetic information, marital status or any other protected category recognized by state, federal or local laws. We only hires individuals authorized for employment in the United States.