Partnerships and Resource Mobilization Officer.P4

Job Opening

Posting Title: Partnerships and Resource Mobilization Officer, P4

Job Code Title: MANAGEMENT AND PROGRAMME ANALYST

Department/Office: International Civil Aviation Organization

Duty Station: MONTREAL

Posting Period: 29 June 2021 – 29 July 2021

Job Opening Number: 21-Management and Analysis-ICAO-158734-R-Montreal (X)

Staffing Exercise N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Under the overall direction of the Office of the Secretary General (OSG), the Strategic Planning, Coordination and Partnerships Office (SPCP) coordinates high-level and cross-cutting strategies and priorities among the different Bureaux and Offices, including the Regional Offices, of the Organization. In particular, SPCP is responsible for the development and maintenance of the ICAO Business Plan, the ICAO Operating Plan, the Corporate Performance Management Framework, the Corporate Key Performance Indicators and the Risk Registry, which form the basis for resource allocation and assist the Secretary General to monitor its accountability and performance with respect to the implementation of initiatives. SPCP has also the responsibility to facilitate the development of partnerships as well as to leverage such strategic partnerships in air transport systems’ enhancements for Member States and the mobilization of resources needed to implement necessary improvements.

The Partnerships and Resource Mobilization (PRM) Section, within SPCP, works closely with all Bureaus and Regional Offices and is responsible for developing and coordinating relationships with potential and existing partners and in mobilizing resources. The mandate involves advocating with Member States, the United Nations System, international and regional organizations, development banks and financial institutions, the donor community and the private sector to invest in aviation development to meet ICAO’s established resource mobilization targets, and developing the Organization’s resource mobilization capacity at the global, regional and national levels. Likewise, PRM supports Member States in securing access to public and private funds and/or financing for the development of their air transport system.

The Partnerships and Resource Mobilization Officer reports to the Chief, PRM, with whom s/he consults on complex technical and managerial issues. Under the overall supervision of Chief, PRM, the incumbent will manage the partnership and resource mobilization efforts of ICAO globally.

Responsibilities

Function 1 (incl. Expected results)

Coordinates with Bureaus and Regional Offices on the identification of voluntary funding, which will assist States in securing funds to enhance their civil aviation systems, capacity and implementation of ICAO Standards and Recommended Practices (SARPs), and complement the Regular Programme Budget in support of ICAO’s mission and objectives at the global, regional and national level, achieving results such as:

• Coordinate with Bureaus and Regional Offices to recognise funding needs, prioritise funding demands for sustainable aviation development of States and contribute to the development of strategies to foster partnerships and mobilize the resources needed.
• Support the Project Review Committee (PRC) and liaise with Bureaus and Regional Offices to adequately include in the Business Plan a prioritisation of costed unfunded projects in need of voluntary funding.
• Lead on analysis, development and roll-out of strategic innovative approaches to broaden the funding base and encourage current and potential donors to make contributions that are predictable and long term, including by cultivating contacts and mobilizing resources through innovative financing mechanism from International Financial Institutions (IFIs) and Multilateral Development Banks (MDBs).
• Research Official Development Assistance (ODA) trends and processes to promote aviation as a sector to commit and disburse flows.
• Undertake regular analysis of assistance provided to States by donors and facilitated by ICAO, and based on the outcomes of these assessments, maintain up-to-date findings, recommend priorities and efficiencies at the policy and implementation level (i.e. via the Implementation Policy Development Group).
• Facilitate monitoring of programme implementation while closely liaising with donors to demonstrate results achieved.
• Liaise with technical officers, budget and planning staff to ensure that allocation of funds is in compliance with donor requirements, to ensure trusted, effective relationship with donors.

Function 2 (incl. Expected results)

Develops, oversees implementation of, and updates, as appropriate, the ICAO Resource mobilization Strategy of Voluntary Funds to support the Organization in delivering on its mandate as it assists States in enhancing their air transport systems, achieving results such as:

• Lead on drafting and finalisation of the ICAO Resource mobilization Strategy of Voluntary Funds and coordinate with Bureaus and Regional Offices on the drafting of Regional Resource mobilization Strategies.
• Oversee the development of expressions of interest, concept notes, proposals and donor pitches for prospective contributions, including the initiation, preparation and processing of grant arrangements.
• Engage in targeted networking to establish connections, leading to the development, mobilization and management of partnerships within and outside ICAO with the purpose of mobilizing resources.
• Compile information related to existing and/or prospective partners and donors, including preparation of related income charts, donor profiles, as well as partner and donor interest/priorities databases.
• Manage engagement with TCB on the development of national civil aviation master plans (CAMP) and support SPCP senior management with outreach to States on prioritisation of CAMP and inclusion of aviation in national transport plans, national development plans and in national budget allocation.
• Serve as the focal point for continued coordination with the UN Sustainable Development Group as appropriate, and ICAO engagement as needed and desirable. Engage with the Secretariat of the Organisation for Economic Co-operation and Development’s Development Assistance Committee (OECD-DAC) to render ICAO an ODA-eligible organisation in support of the Sustainable Development Goals (SDGs), and support SPCP senior management in following up on outcomes.
• Serve as resource mobilization focal point for specific global or regional projects and/or working groups.

Function 3 (incl. Expected results)

Leads and oversees organization-wide knowledge-sharing and capacity-building efforts aimed at mainstreaming of resource mobilization, achieving results such as:

• Lead the ICAO Resource Mobilization Network (RMN), and institutionalize its functioning through Standard Operating Procedures (SOPs), aimed at capacitating ICAO staff in the mobilization of voluntary funds, in support of the implementation of ICAO’s mission.
• Coordinate with Bureaus and Regional Offices the production of substantive briefs, reports, statistics, revenue projections and requirements for the Secretary General’s meetings with minister-level counterparts, senior funding government officials, senior parliamentarians, and heads of International Funding Institutions.
• Work with Bureaus and Regional Offices in developing and implementing visibility products regarding partners’ enabling of joint results, and in this sense support development of reports and other material, as well as events/workshops/campaigns.
• Facilitate the establishment of the RMN as the central platform for capturing real-time intelligence on partner policies and priorities, and resource mobilization needs for dissemination organization-wide.
• Identify and formulate lessons learned and recommendations to be integrated into overall resource mobilizing efforts.
• Work with Partnerships Officer in negotiating terms of agreement of funding consistent with ICAO Rules and Regulations, policies and procedures to facilitate review by the Legal and External Relations Bureau (LEB) and the Committee on Cooperation with External Parties (CCEP), and make lessons learned available through the RMN.

Function 4 (incl. Expected results)

Supports the overall development of ICAO’s partnerships and resource mobilization capacities with focus on tools, mechanisms and processes, achieving results such as:

• Support SPCP management with the organisation, agenda setting, and preparation of documents to facilitate the Project Review Committee for all ICAO Voluntary Funds (PRC-IVFs).
• Conceptualise, design, implement, deploy, maintain, update and institutionalise internal and external systems and websites related to resource mobilization (i.e. the Resource mobilization Platform), as well as other social media tools.
• Coordinate with Bureaus and Regional Offices the development and deployment of policy, guidance materials and SOPs, aiming to enhance efficiencies in the management of ICAO voluntary funds.
• Streamline Contributions Management and interface with Resource mobilization, including the design and deployment of electronic workflows, to ensure that requirements and timelines as reflected in donor grant agreements are met, including reporting requirements, commitments of grant agreements, and timelines.
• Draft Council working papers, correspondence; contribute to audits, and follow up on decisions, including mobilizing resources for Assembly decisions, as required.
• Support SPCP senior management in including a resource mobilization perspective into public awareness, advocacy and outreach efforts to maximize opportunities for donor expansion and diversification.
• Organise and support meetings and teleconferences.

Function 5 (incl. Expected results)

Performs any other related duties, as assigned.

Competencies

Professionalism: Establishes good relationships with staff and partners; relates well to people at all levels; maintains and extends an effective network of individuals across Bureaus and Regional Offices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; s credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Judgment and Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; the person is in a role where s/he is expected to identify key issues quickly, gather relevant information, consider positive and negative impacts, check assumptions against facts and make tough decisions when necessary.

Education

Essential

An advanced level university degree (Master’s Degree or academic equivalent), preferably in business or public administration, finance, law, economics, development studies, international relations, marketing ,or in a related field.

Work Experience

Required

• At least ten (10) years of experience working for a government authority, international organization and/or private sector.
• Experience in partnership development/resource mobilization, project management, donor relations, finance, marketing, or administrative activities.
• Experience in leveraging external partnerships to optimize resources in a national or international setting.
• Experience in management in a multinational context, requiring complex coordination with diverse stakeholders (governments, the UN system, financial institutions, private sector, etc.) or Experience in resource mobilization, corporate outreach and engagement, partnership development or funds oversight and management in an international context.
• Experience in writing material for partnerships/resource mobilization, including policies, project proposals and promotional material.

–

Desirable

• Experience in international civil aviation.

Languages

Essential

• Fluent reading, writing and speaking abilities in English.

Desirable

• A working knowledge of French.
• A working knowledge of any other official language of the Organization (Arabic, Chinese, Russian, or Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of one years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration:Level P-4RateNet Base Salary per annum+Post Adjustment (net) per annum (*)

USD 74,913 USD $38,880

(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.