TPWD – Administrative Assistant II (Assistant Office Manager)

TPWD – Administrative Assistant II (Assistant Office Manager) (00015061)

Organization: PARKS AND WILDLIFE DEPARTMENT

Primary Location: Texas-Cedar Hill

Work Locations: SP-Cedar Hill SP 1570 West FM 1382 Cedar Hill 75104

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

Travel: Yes, 5 % of the Time

State Job Code: 0152

Salary Admin Plan: A

Grade: 11

Salary (Pay Basis): 2,858.88 – 2,858.88 (Monthly)

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: May 27, 2021, 3:44:08 PM

Closing Date: Jun 10, 2021, 11:59:00 PM

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable).

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

VETERAN’S PREFERENCE: If you choose to claim veteran’s employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran’s Hiring Reference page at https://tpwd.texas.gov/job/veterans/

FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.

TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

HIRING CONTACT: Kathryn “Paige” Green, (972) 291-3900 ext. 230

PHYSICAL WORK ADDRESS: TPWD Cedar Hill State Park, 1570 West FM 1382, Cedar Hill, TX 75104

GENERAL DESCRIPTION:
Under the general direction of the Assistant Superintendent, this position is responsible for the daily office operations in the park headquarters of Cedar Hill State Park. Performs routine (journey-level) administrative support work. Assists in completing weekly, monthly, quarterly, and annual reports. Responsible for researching problems, preparing reports as required by Regional Office and Austin Headquarters, as well as processing and distributing incoming and outgoing mail. Provides customer service by performing computerized registration and fee collection, issuing permits, answering telephones, providing information, and assistance to park visitors and general public. Prepares correspondence regarding in-house memos and outside correspondence regarding park related matters. Trains employees and volunteers in all facets of office and headquarters operations, and orders and inventories office supplies as required. Prepares and submits reports relating to automated office procedures. Assumes the responsibilities of the Office Manager when needed. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS:Education:
Graduation from High School or GED.

Experience:
Two years experience performing administrative support duties.

Licensure:
If driving is required, applicant must possess a valid State driver’s license.

PREFERRED QUALIFICATIONS:Experience:
One year experience in customer service;

One year experience handling cash.

Language:
Bilingual in English and one or more languages, including Spanish, Arabic, and Vietnamese.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of general office management procedures;

Knowledge of administrative and clerical procedures;

Knowledge of basic mathematics;

Knowledge of fiscal control procedures;

Knowledge of accounting/accountability of revenue collection;

Skill in using MS Word, Excel, and Outlook;

Skill in effective verbal and written communication;

Skill in providing quality customer service in a courteous and professional manner;

Skill in managing several projects simultaneously;

Skill in identifying, researching, and compiling information;

Skill in making independent, sound, and timely decisions;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Skill in training others;

Ability to accurately handle cash and account for revenue collected;

Ability to work independently with little or no supervision;

Ability to work as a member of a team;

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;

Ability to maintain strict confidentiality;

Ability to implement administrative procedures;

Ability to interpret rules, regulations, policies, and procedures;

Ability to communicate effectively;

Ability to perform manual labor, including lifting supplies and materials up to 25 lbs.;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:
Required to work in a high-volume public park with overnight camping and day use;

Required to work 40 hours per week, including various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays;

Required to adjust to changing schedules;

Required to perform manual labor, including lifting supplies and materials up to 25 lbs.;

Must conform to TPWD dress and grooming standards, work rules, and safety procedures;

May be required to operate a State vehicle;

Required to travel 5% with possible overnight stays;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER